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The Small Print

The Small Print for Virtual Careers Fairs and Festivals

Terms and conditions for any Virtual Careers Fairs bookings made with the Careers Centre at the University of Leeds

The booking process

For Virtual Careers Fairs:
When making your enquiry as to availability, a representative of the Careers Centre (CC) will provide a link to a booking form. This will remain provisional for up to two weeks and is not binding at this stage. 

All our Virtual Careers Fairs are free to book and attend. Sponsorship packages are available should you wish to sponsor the Fair or the Fair series. For more info contact the Employer Team.  

Where you are booking on behalf of another organisation you must have the authority to do so. 

Once your booking is accepted it will remain subject to these Terms and Conditions. 

Cancellation procedures for virtual careers fairs

Please give as much notice as you can (minimum 1 week) so that we can remove you from the fair app, promotional materials and also cancel any student appointments that have been made.

Licenses and consents

It is your responsibility to ensure that any third party licences or consents are obtained where required to run your proposed virtual space at the fair/festival, eg. the consent of the Performing Rights Society. If, at any time, you are unsure as to whether the University has already obtained consents that may cover your event then you must obtain confirmation of this cover in writing from your CC contact. 

Freedom of speech and equal opportunities

You will comply with the University's Equal Opportunities Policy. A copy of this policy can be found here.

You will have described the nature of your involvement in the virtual fair/festival within the booking form. 

The University has a duty to ensure that freedom of expression within the law is secured for members, students, employees and visiting speakers. You are obliged to inform us at the time of booking of any potentially controversial activities/sessions, which may be taking place during your participation at the virtual fair and which could have an impact on the reputation of the University. 

A copy of the University's Code of Practice on Freedom of Expression ("Code") is available here

The CC reserves the right to cancel your booking pursuant to the Code. Upon such cancellation the CC will return any booking fees that have been paid, but this shall be the full extent of the CC's liability.

No liability for Force Majeure

The CC may cancel your booking and does not accept any liability for any failure to provide any part of the booking where caused by any circumstances beyond its reasonable control. Examples of events beyond reasonable control would include industrial action, flood and other acts of God. 

Substitute arrangements

The CC will always endeavour to keep to the requirements agreed within the Booking Form. However, the CC reserves the right to change elements of the booking where it reasonably believes that the overall quality of the services to be provided will be of a similar standard to those previously booked. Where it is intended to provide a substitute service, you will be notified as soon as is practical in writing by the CC with full details of the substitute service to be provided.

Accuracy of information and authority

You warrant that all information that is provided in the Booking Form or elsewhere relating to the booking is accurate and complete. You understand that the CC is relying upon this information and should this information prove not to be accurate or complete you would bear any liability arising.

The CC has in good faith assumed that where you are booking on behalf of another organisation/person you have the authority to act on its/their behalf. If you do not then the CC may hold you personally liable for the commitments contained in this Agreement. Please check that you have the necessary authority to avoid embarrassment.


In the event that you are dissatisfied with any part of the service provided as part of your booking, you can email comments to and a member of our staff will respond to you.


These terms and conditions are the only terms and conditions that relate to the booking contract with the CC. If you enter into a booking contract through other university services, their terms and conditions will also apply.

Any temporary non-enforcement of any terms under this agreement shall not constitute a binding waiver by either party.

No third party may rely upon these terms and conditions as if a party to this arrangement.

You must continue to comply with all University codes, rules, policies, guidelines and regulations as expected with any other University related activity. For a full copy of these please liaise with your CC contact.

For the avoidance of doubt, where there is reference to the CC under these terms and conditions this shall include all other parts of the University.

These Terms and Conditions are also available in pdf format upon request from the Careers Centre.

Careers Centre, University of Leeds,
5 - 7 Cromer Terrace, Leeds LS2 9JT
Telephone: +44 (0)113 343 5037